At Bulk Experts Petroleum, commercial discretion and regulatory accountability are central to our wholesale operations. We protect your company, fleet, volumetric consumption, and commercial pricing agreements with refinery-grade confidentiality.
Serving industrial, logistics, and agricultural enterprises across 7+ South African provinces from our central distribution hub in Jetpark / Elandsfontein Rail, Gauteng, we enforce strict compliance with South Africa's Protection of Personal Information Act (POPIA) and statutory data governance frameworks.
Strict adherence to South African lawful processing principles, transparency, and data subject rights.
Zero
Commercial Data Sale
Your monthly diesel volumes, GPS drop sites, and agreed grid discount rebates are never monetized or shared.
256-Bit
Encrypted Transport
Cryptographic TLS protection across all wholesale quote submissions, calculations, and communications.
5 Years
SARS Statutory Mandate
Mandatory fiscal retention for commercial fuel manifests, calibrated flow meter tickets, and VAT invoices.
Section 01•Scope of Notice
Responsible Party & Scope of Operations
This Privacy Policy applies to Bulk Experts Petroleum (Pty) Ltd ("BEP", "we", "us", or "our"), a registered 100% Black-Owned, Level 1 BBBEE wholesale fuel distributor operating in the Republic of South Africa.
Our principal commercial distribution depot and operations facility is situated at 29 North Reef Road, Elandsfontein Rail, Jetpark, 1469, Gauteng, South Africa.
As a designated "Responsible Party" under Section 1 of the Protection of Personal Information Act (POPIA No. 4 of 2013), this charter governs how we collect, process, record, store, and safeguard data acquired through our website (bulkexpertspetroleum.co.za), fuel pricing calculators, delivered diesel quotations, skid tank lease agreements, electronic contracts, and logistical operations.
Statutory Alignment
We adhere strictly to the 8 Conditions for Lawful Processing stipulated in POPIA Chapter 3, as well as the Promotion of Access to Information Act (PAIA No. 2 of 2000), ensuring transparent accountability, processing limitation, and data subject participation.
Section 02•Data Collection
Information We Collect
To provide accurate wholesale bulk diesel quotations (consistently positioned at R1.20 below the gazetted DMRE grid), dispatch certified road tankers, and fulfill commercial contracts, we collect necessary business and operational details:
Commercial & Fleet Data
Company legal name, registration number, and VAT certificate
Estimated monthly diesel volume consumption (in litres)
Depot delivery addresses and GPS drop coordinates across provinces
On-site containment specs (underground tanks, mobile bunded bowsers)
Contact & Telemetry Data
Primary procurement contact name, official title, and department
Corporate email address and direct telephone / WhatsApp dispatch numbers
Billing accounts contact details for remittance and proof-of-payment receipts
Website usage telemetry, approximate regional geography, and browser device data
Anonymous site performance metrics via Google Tag Manager (ID: GTM-MPXMN89R)
Data We Explicitly Do Not Collect
We do not collect personal consumer credit card numbers, biometric identification, political affiliations, or unrelated consumer tracking profiles. All procurement records are strictly business-to-business (B2B) commercial logistics accounts.
Section 03•Lawful Processing
Purpose & The 8 POPIA Conditions for Lawful Processing
Under Section 11 of POPIA, personal and commercial records are only processed when there is an explicit, lawful justification:
2. Safe Hazardous Goods Logistics & Calibrated Meter Drops
Dispatching certified road tankers, coordinating security gate clearances, providing calibrated electronic flow-meter delivery slips, and maintaining SANS 342 fuel chain-of-custody.
Regulatory Compliance
3. Statutory & HSE Regulatory Compliance
Complying with South African Revenue Service (SARS) diesel rebate laws, the Petroleum Products Act No. 120 of 1977, and National Environmental Management Act (NEMA) standards.
Market Intelligence
4. Legitimate Commercial Interest & Market Alerts
Notifying transport managers of official monthly Department of Mineral Resources and Energy (DMRE) fuel price adjustments and strategic refueling forecasts.
Our Adherence to POPIA's 8 Lawful Processing Conditions:
Condition 1Accountability
Designated Information Officer maintains full auditability for all processing.
Condition 2Processing Limitation
Data processed lawfully, minimally, and strictly with direct commercial relevance.
Condition 3Purpose Specification
Data collected for explicit, defined wholesale quotation and delivery tasks.
Condition 4Further Processing Limitation
Records are never repurposed or transferred outside commercial scope.
Condition 5Information Quality
Maintaining accurate delivery drops, tax details, and calibrated volumes.
Condition 6Openness
Full transparency via this policy, POPIA registration, and PAIA manual.
Condition 7Security Safeguards
256-bit TLS encryption, role-based access, and physical depot security.
Condition 8Data Subject Participation
Enforceable rights to request access, correction, or deletion at any time.
Section 04•Browser Privacy
Cookies & Tracking Technologies
Cookies are small data files placed on your device to improve performance, remember quote calculator selections, and optimize site delivery. We categorize cookies into transparent groups:
Essential & Functional
Status: Always Active
Strictly required for basic website functions, secure session handling, quote calculator state caching, and cookie consent persistence.
Analytics & Performance
Status: User Controlled
Powered via Google Tag Manager (Container ID: GTM-MPXMN89R) to analyze aggregate, non-personally identifiable visit counts, page speeds, and interface reliability.
Manage Your Cookie Preferences Now
You can inspect your current cookie status or modify analytics consent settings at any time without impacting your ability to browse fuel specs, view pricing, and download resources.
Section 05•Third-Party Operators
Information Sharing & Third Parties
We do not sell, lease, or monetize your commercial or personal data under any circumstance.
We only transmit information to authorized operators ("Operators" as defined under Section 20 of POPIA) bound by strict confidentiality and data protection agreements:
Terminal Operators
Direct Refinery Gantries (Engen & Shell)
Submitting loading terminal uplift allocations and safety dispatch authorizations for contracted deliveries.
Accredited Transporters
Accredited Dangerous Goods Road Transporters
Sharing offloading site addresses, delivery contact names, and site-specific hazardous safety protocols with certified tanker drivers.
Secure Infrastructure
Enterprise Cloud Infrastructure
Hosting encrypted quotation routing, transactional quotation generation, and operational communication servers.
Statutory Bodies
Statutory & Law Enforcement Authorities
When strictly mandated by South African statutory law, court subpoenas, or SARS fiscal audits.
Section 06•Security & Retention
Data Security & Statutory Retention Schedule
Bulk Experts Petroleum implements physical, technical, and organizational measures to safeguard records against loss, unauthorized destruction, alteration, or unlawful disclosure:
256-Bit TLS Encryption
All digital transmission of customer forms, pricing requests, and account portals is encrypted using modern TLS cryptographic protocols.
Role-Based Access Control
Access to commercial accounts, delivery notes, and pricing schedules is strictly restricted to vetted commercial dispatch personnel.
SARS 5-Year Mandate
Pursuant to the Tax Administration Act No. 28 of 2011, delivery notes, calibrated meter receipts, and tax invoices are securely retained for 5 years.
Cryptographic Disposal
Upon expiry of statutory retention limits, records are irreversibly anonymized or destroyed using certified electronic disposal.
Record Category
Statutory Authority
Mandatory Retention
Disposition Protocol
Commercial Invoices & Meter Slips
Tax Administration Act / SARS
5 Years
Cryptographic shredding / archival purge
Hazardous Transport Manifests
Petroleum Products Act & SANS 342
5 Years
Secure document disposal
General Inquiries & Quotation Drafts
POPIA Minimization Standard
12 Months
Automated electronic expungement
Cookie Consent Preferences
POPIA / Electronic Communications Act
12 Months
Browser cache expiry / reset
Section 07•Data Subject Rights
Your Rights Under POPIA
Under Chapter 3 of the Protection of Personal Information Act, clients and data subjects hold enforceable rights:
POPIA Section 23
Right to Access
You may request confirmation of whether Bulk Experts Petroleum holds personal data concerning your business and request a certified copy of those records.
POPIA Section 24
Right to Rectification & Deletion
You may request that we update outdated information or destroy records that are inaccurate, irrelevant, excessive, or unlawfully retained.
POPIA Section 11(3)
Right to Object to Processing
You hold the right to object on reasonable grounds to the processing of your personal information, subject to statutory retention obligations.
Direct Marketing
Right to Opt Out of Direct Marketing
You may unsubscribe from our monthly DMRE fuel price alerts or commercial updates at any moment with immediate effect via email or phone.
Section 08•Information Officer
Information Officer & Regulatory Inquiries
If you have questions regarding this Privacy Policy, wish to exercise any statutory POPIA rights, or require PAIA manual access, please contact our designated Information Officer:
Should our commercial desk not resolve your inquiry to your satisfaction, you have the statutory right under POPIA to lodge a formal complaint with the Information Regulator:
Last reviewed and verified: September 2026. Bulk Experts Petroleum reserves the right to amend this notice to reflect changes in regulatory or operational procedures.
Commercial Assurance
Bulk Diesel at R1.20 Below Grid, Backed by Proven Integrity
Calculate your annual fleet savings, explore turnkey mobile skid tank options, or request a verified proforma quote from our commercial desk today.
